Benefits of Record Management Services
Record management is useful in helping to keep important documents organized and easily accessible. As records are printed, digitized, and eventually disposed of, however, document shredding is also an important part of the record management process.
Why Document Shredding Is Important
Document shredding is crucial in keeping important and confidential information safe. Different documents and items also should be shredded sooner rather than later, including credit cards and any offers for credit cards. Documents such as these should be shredded immediately once they are no longer of use to prevent theft of your information and acts of fraud. Receipts also should be shredded regularly for the same reason.
Documents that should be shredded within a year include bank account statements and paid bills and bill statements. The one-year mark allows you time to have the information in the event that you need to provide proof of payment or evidence in a dispute.
The long-standing belief of seven years being the standard amount of time to wait to shred any documents is really only recommended for tax documents. Any tax documents from seven years ago or more should be shredded, along with any supporting documents and information.
Why You Should Hire Record Management Services
- Control Growth: Record management services provides a way to properly copy and sort your records for easy accessibility, thus reducing the amount of space needed to store your documents as they are digitized and disposed of when no longer needed.
- Proper Disposal: With the old documents removed from your storage, record management then properly disposes of the expired or unneeded information through document shredding. Proper and regular disposal also helps to improve timeliness when searching for current information.
- Legal Compliance: Record management services helps to ensure that you and your business or organization are in compliance with laws and regulations. If you are unable to provide up-to-date records, then you could face penalties.
- Security & Risk Minimization: Aside from reducing the likelihood of facing penalization, record management services also helps to reduce the chances of other risks, such as liability risks. Record management services assists in organizing documents in a more secure way.
- Improve Decision Making Processes: With the ease of accessibility, making decisions based on important documents also becomes easier. Record management saves time and effort when gathering information, which can also help to save on associated costs, such as additional time spent gathering information and on the storage of important documents.
Contact Our Record Management Company Today!
Record management is essential in keeping your company or organization functioning efficiently. Secure Document Shredding & Creative Image provides record management and document shredding services in McAllen, Harlingen, Edinburg, and Brownsville, TX. Contact us today to learn more about our services!
